Instructions for completing the United Daughters of the Confederacy membership application
Our hope is that these instructions will guide you in collecting the necessary proofs you will need to verify your lineage to your Confederate ancestor. Please be assured that all of the personal information you provide to the United Daughters of the Confederacy is kept confidential, and that after your application is approved the business office shreds all documents that contain personal information. The actual application contains four pages, but you will only need to complete pages 1 and 2 for me to get started with your final application.
§ Division (Alabama)
§ Applicant’s Full Name (Your first, middle, maiden, and last name)
§ Chapter Name (Thomas Randolph Thomasson) Number (2471)
§ Type or print applicant’s name as she wishes it to appear on membership certificate (what you want actually printed on your membership certificate)
§ Full name of husband, if applicable (if you are divorced you don’t have to put his name here. If you do, write ex before husband)
§ Name of Confederate ancestor (Need at least a first and last name)
§ City/County and state of residence (Where did he live?)
§ Ancestor’s Service to the Confederacy (Was he in military service, did he perform civil service, or did he provide material aid to the Cause (for example horses, food, wheat, clothing)
§ Artillery, Cavalry, Infantry, Navy, other (which branch did he serve in? This will be on his military record.)
§ Enlistment date (find his earliest enlistment date and city/county and state)
§ Rank (his final highest rank at end of the war)
§ Enter final date or last date of military service (To enter his final or last date of service, find the last date for ANYTHING he did, even if it comes off a different record than his enlistment. He may enlist in one unit and parole out in another. Look at the date and what he did on that date. If he was killed, died, discharged or retired, his service was OVER and it is a FINAL DATE – mark the box and give the place and date. If he took the oath or was paroled ON 9 APRIL 1865 (Appomattox) or LATER – it is also a FINAL DATE as The War is over. Mark the box and add the date/place. If however, the last date you find listed on any card in his file is a muster: (example) 2 Aug 1863, it is a Last Date – basically you’re saying “last KNOWN activity.” You have no idea what happened to this man from 2 Aug 1863-1865. It probably was not his final act of the war, but records have been lost and it’s all you have. If it gives a location, write it…if not, write unknown. If you find a Parole dated BEFORE 9 April 1865, write it up as a Last Date. He probably went back to his unit and fought again.
This can be the most difficult part of the application. This is the part that requires copies of birth certificates, marriage certificates, death certificates, census records, etc. It sometimes requires a lot of research. We have a subscription to ancestry.com that can be used to find census records.
§ Generation 1 (this is you) Birth and marriage (if applicable) are required. If you are divorced and you use your married surname, submit proof of marriage or divorce. You must submit proof of your married surname. Husband’s birth proof is preferred but not required.
§ Maiden name (your first, middle, and maiden name)
§ Husband (if you are single, leave blank. If divorced, and you still use his last name, you will need to submit proof of marriage or divorce. The reason for this is to explain or “prove” why you no longer use your maiden name.)
§ Generation 2 (this is your mother and father) you will need to provide some sort of proof of their marriage, their birth certificates, or census records. Ex. Mother’s birth certificate, father’s birth certificate, death certificate, their marriage or divorce certificate, or a photograph of their headstones (which will “prove” their birth and death dates. Could also prove marriage if they are buried side-by-side.) We can also use census records for households from 1930 or earlier. Make sure to write mother’s maiden name.
§ Generation 3 (this is your grandparents.) You will need to supply some sort of proof just like you did in Generation 2 (birth, death, marriage certificates, or census records.)
§ Generation 4 (this is your great-grandparents) same applies for proofs, although by this point we will have to use census records.
§ Generation 5 (great-great grandparents) same applies for proofs as in generation 4
§ Generation 6 (great-great-great grandparents) need same proofs
Complete lineage up to and including your Confederate ancestor only. Do not add any additional generations.
We hope this helps you in identifying what documents you will need to collect to successfully complete your application for membership into the United Daughters of the Confederacy. We know this can seem overwhelming at times, but rest assured it is well worth the effort. You will be joining an organization whose members have documented proof that the blood of a Confederate Veteran runs through our veins.
If you would like a copy of the application worksheet or we can be of any assistance to you, please feel free to email us at firstname.lastname@example.org.